Computer Help Community

Community

Cyber Tech Help Community

New Tutorials

PC Tutorials

New Downloads

More Downloads
PC Downloads

Member Testimonials

Open Member Quote   A big thanks to all of you mods and members who have been kind enough to answer all my questions even if they seem redundant. This is a quality forum. I must say that I really appreciate the help and answers I get here. Thank you all - myersjr  Close Member Quote
Member Testimonials
MY CYBER TECH HELP

LATEST TOPICS

Tech Help Community

Free Antivirus Scan

Free Virus Scan and a listing of the top 10 viruses in the wild - Free Antivirus Scan
Free Online Antivirus Scan

File Extension Database

Find what program a filetype belongs to in our searchable File Extension Database.
File Extension Database

Related Microsoft Links

Services
Cyber Tech Help Community

To the top of the page to top

 



Tutorials | How to use signatures in Emails

Publish date: 17:40 Thursday, 28th July 2005
Written by: MishY
Audience intended for: Outlook Users, Outlook Express Users
Category: E-mail and Messaging

Go up a levelGo up a level

If you'd like to automate the job of adding signatures to your Emails here's how to do it. For the purpose of this tutorial there will be explanations for both Outlook Express and Outlook.

Outlook ExpressHow to use signatures in Emails

Open up Outlook Express and from the top toolbar select :

Tools / Options

The options window will now popup.

Click on the Signatures tab

Outlook Express Options Menu

Click New

In the signatures box you should now see : Signature #1 Default Signature

You can now rename that signature if you wish to help you identify which signature is whose, or which e-mail accounts you would like to use it with. To do this highlight "Signature #1" and click Rename.

Now this is where you actually type in your signature :

Click in the white pane to the right of the text "Edit Signature"

Here you will need to type in the actual signature you would like to use

Once you are happy with it you now need to assign the signature with a particular e-mail account that you use

To do so click on the "Advanced" button

The "Advanced Signature Settings" window will now popup

To assign your new signature to a certain e-mail account put a tick in the checkbox to the left of the e-mail account you would like to use

Then click OK to finish with that window

You now have the option of whether to attach your new signature to ALL outgoing messages

If you would like to choose whether to use your signature when writing an e-mail remove the tick from the checkbox entitled "Add signatures to all outgoing messages" - for information about how to then choose to use your signature if you don't Add signatures to all outgoing messages please click here

You then have the option of whether you would like to attach your signature automatically to all E-mail Replies and E-mail Forwards. If you would like this remove the tick from the checkbox next to "Don't add signatures to Replies and Forwards". If you don't want this leave the tick where it is.

That's all there is to it. Now hit Apply then OK to confirm the changes you've made and you're all set.

If you don't choose to use your signature on all outgoing messages here is how to attach your signature :

Click "New Mail" as if you were about to write a new e-mail

Now click from the top toolbar :

Insert / Signature

A menu will then move out to the right where you can then choose which signature you would like to use (assuming you have multiple signatures) and your signature will be added to the bottom of your e-mail.

OutlookHow to use signatures in Emails

Open up Outlook and from the top toolbar select :

Tools / AutoSignature

Outlook Signature

The AutoSignature Window should now popup

Outlook Signature (Pic 2)

In the main white pane type in the signature you would like to use

You can then choose whether to "Add the signature to the end of new messages" or not by ticking the check box next to "Add the signature to the end of new messages" or by removing the tick from the checkbox.

You will also have the option for not adding your signature to all email replies and email forwards or not by ticking the check box next to "Don't add this signature to replies or forwarded messages " or by removing the tick from the checkbox.

Once you're happy with the signature and its settings click OK

If you choose NOT to add your signature to either all new messages or to replies and forwards this is how to add your signature to emails you wish to use it with :

Click New Message as if you were about to send a normal email and the "Message" window will popup for you to type your email. To insert your signature click :

Insert / AutoSignature

Outlook Signature (Pic 3)

 

Please Note: if you have any questions about this tutorial please ask on our support forums
If you have written a tutorial of your own and would like to have it here on Cyber Tech Help all you have to do is Submit your tutorial and it will be reviewed by the Administrator.